Request for proposal:

Request for proposals: Venue Provider for Partners’ Day 2024

EIT KIC Urban Mobility S.L.U., hereby being referred to as “EIT UM” or as the “Company”, consists of a network of over 250 partners, who are Europe’s leading companies, research, and education institutions and cities. They all support outreach, are actively engaged via the Innovation Hubs, and cover the complete value chain from vehicle and traffic technologies to urban planning, data services, energy, retail, financial services, and engineering.

Events are an important component of EIT UM communications strategy and play a pivotal role and channel for disseminating the success and impact of EIT UM´s activities.

EIT Urban Mobility intends to gather all partners from different European locations under one roof and organize a 2-day event designed just for them. This event will be called ‘Partners’ Day 2024’ and will take place in Prague (Czechia) on 12 and 13 March 2024. Exact timings are still to be decided. It will be held as an in-person invitation-only event, and we are expecting to have approximately 300 participants.

EIT UM aims to reach the following objectives with this event:

• Reinforce the strong feeling of community and belonging to the EIT Urban Mobility community for all our partners.

• Awareness of how powerful our community is – we are European, and we have the main actors in the sector.
• Exclusivity event – only for our partners – only for the selected stakeholders.
• Hook event; to transform potential leads to become EIT Urban Mobility Partners. Some of our ready-to-be partners will also be invited to the event.

It is foreseen to organise this type of event on a yearly basis in different European locations connected to our respective areas of reach through our hubs. 2022 edition took place in Barcelona (Spain) and 2023 edition took place in Amsterdam (The Netherlands).

By the present procurement procedure, EIT UM aims to identify a venue provider in Prague to organise the Partners’ Day 2024, including furniture, catering, and audiovisual services.

Check out the Request for Proposals here.

To apply, please send the completed and signed Tender´s Submission and Declaration Form.

Deadline for submissions: 8 December 2023 16:00hs (CET)