The 2025 edition of EIT Urban Mobility Community Day will take place in Munich (Germany) on 18th and 19th March 2025. EIT UM intends to gather all partners from different European locations under one roof and organize a 2-day event designed just for them. Exact timings are still to be decided. It will be held as an in-person by invitation only event and we are expecting to have approximately 250 participants.
EIT UM aims at reaching the following objectives with this event:
- Reinforce the strong feeling of community and belonging to the EIT Urban Mobility community for all our partners and key stakeholders.
- Awareness of how powerful our community is, including the main actors in the mobility sector.
- Exclusivity event – only for our partners – only for some key selected stakeholders.
Hook event: to transform potential leads to become EIT Urban Mobility Partners. Some of our ready-to-be partners will also be invited to the event. The format of the event will be as follows:
- On Day 1 from around 9.00am until 18.00pm (exact timings to be defined) the Community Day will take place at the main event venue. During these hours, there will be several plenary sessions at the main event hall, a number of interactive workshops at smaller breakout rooms and plenty of time for networking at the lunch break and the morning and afternoon coffee breaks.
- In the evening of Day 1 (exact timings to be defined), there will be a 2 or 3-hour networking dinner at a separate venue. The dinner will be held in a cocktail format to maximise the networking opportunities amongst all guests, and it will include some entertaining component.
- On Day 2 from around 9.00am until 14.00pm (exact timings to be defined) the conference programme will continue at the main event venue. As happened on Day 1, there will be plenary sessions, breakout sessions, a morning coffee break, and a lunch break.
- In the afternoon of Day 2, several activities will be offered to our guests. They will all have a duration of approximately 2 hours (exact timings TBD). As a reference, in 2024 we organised 2 breakout sessions about quite specific topics at the main event venue as well as a tram tour through the city center of Prague and a walking tour to explore urban mobility in Prague. Guests could choose one out of the four activities that were offered. This will be the end of the event.
By the present procurement procedure, EIT UM is aiming to identify an Events Agency based in Munich or surrounding areas to support the planning, organisation, and execution of our Community Day 2025. Exact requirements are described in detail in the next section.
Check the Request for Proposals here.
To apply, please send the completed and signed Tender´s Submission and Declaration Form.
Deadline for submissions: 8 October 2024 at 16:00h (CET)
