By the present procurement procedure, the EIT Urban Mobility S.L., (hereby being referred to as “EIT UM”) is expecting to appoint one sole provider (hereby being referred to as “the contractor”) for the realisation of the services set in the Request for Proposals document provided below, in section 2.1.1 and are expected to be implemented as stated in Section 2.1.2.
The contractor is expected to give a one-stop-shop service to EIT UM for the render of services on the following topics:
- Integrated management and coordination of the services. The contractor will be responsible for providing one-stop-shop management and coordination of the services, developing framework for an integrated management and coordination of the services to the EIT UM S.L and the 5 CLCs limited liability companies, that will guarantee the quality and track of the service and the continuous improvement which will guarantee bi-weekly report to the managing directors of 5 CLCs limited liability companies on the invoices and payment processes, and monthly report on the accounts and payroll and follow up on the service development and continuous improvement. In addition, the contractor will put in place a helpdesk/ticketing system. The project manager of this contract will be the manager and coordinator of the service, and main point of contact. The contractor will define a client support and communication service to the 5 CLCs limited liability companies and the EIT UM S.L.
- Payroll services. The contractor will also be responsible for the provision of payroll services for Fiscal Year 2021 to the EIT UM and its 5 CLCs.
- Administration and Bookkeeping services. The contractor will be responsible for the bookkeeping and the general administration services of all the legal entities covered by this procedure, namely the EIT Urban Mobility Association, the EIT UM and its 5 CLCs for Fiscal Year 2021, with an extension of the services to the first Quarter of the following year for those services related to the closing of the accounts and the filing of Tax declarations.
It shall be noted that EIT Urban Mobility S.L, as part of the EIT, is funded by the European Commission. As such, all principles around financial rules and regulations are governed by Horizon Europe.
All information can be found in the Request for Proposals document below:
Request for Proposals: Payroll, administration, and bookkeeping services
Deadline for submissions: 6 January 2021 at 16:00 Central European Time
